IFSA (Institute for Study Abroad), a US-based nonprofit organization, provides study abroad experience to students from US universities around the world. We have been present in Prague since 2017. You can learn more about us and our program at www.ifsa-butler.org and www.ifsa-butler.cz
Position Overview
The Academic Team Assistant provides part-time administrative and operational support to the academic team for IFSA programs in Prague. The role focuses on accurate data entry and attendance tracking in all courses, and practical coordination and administration of the Leading Innovation for the Global Tech Sector course. The position works closely with the Academic Director, the Academic Coordinator, and course lecturers to support smooth course delivery, clear communication, and well-maintained academic records.
Key Responsibilities:
- Attendance Tracking
- Maintain up-to-date attendance records, monitor and follow up on missing attendance information from instructors.
- Communicate attendance information and concerns to the Academic Coordinator or Academic Director and relevant lecturers.
- Support routine communication with students regarding attendance records and administrative requirements, as directed by the Academic Coordinator.
Course Coordination - Leading Innovation for the Global Tech Sector
- Coordinate the day-to-day administration of the Leading Innovation for the Global Tech Sector course.
- Set up and maintain the course space in Canvas, including course information, materials, announcements, assignments, and other content provided or approved by the Academic Director or lecturers.
- Communicate with lecturers regarding course administration (materials, deadlines, student information, syllabi, session plans, etc.) and ongoing course development.
- Coordinate practical course needs such as room information, class schedules, guest lecturer details, and distribution of materials.
- Arrange and document course planning and development meetings, including preparing agendas when requested, taking minutes, and tracking decisions and follow-up actions.
- Support the students' presentations of their projects.
Additional General Support
- Provide administrative support during busy periods as assigned.
- Organize course records and shared files.
- Assist with the preparation of reports, spreadsheets, course materials, and other academic documentation.
Skills and Experience
- Accurate data entry and strong attention to detail required as well as strong organizational and time-management skills.
- Good working knowledge of Microsoft Office (Excel, Word, Outlook). Confidence working with spreadsheets, databases, and shared files.
- Ability to learn and use Canvas (the learning management system).
- Clear, professional and confidential written and verbal communication.
- Ability to work respectfully with students and lecturers from diverse backgrounds.
- Fluency in English required (knowledge of Czech is an advantage).
- Legal right to work in the Czech Republic.
- Physical and Work Environment
- Primarily office-based work involving regular computer use, email communication, and online meetings.
- Occasional classroom support and light setup of course materials may be required.
- Working hours will vary within the expected range of 10-20 hours per week according to course and program needs.
