Executive Assistant - fluent English and Czech, remote

The Executive Assistant provides administrative support and governance reporting to the Account Leadership Team. The Team is not based in the Czech Republic. The role will manage all key communication within the account and the client, maintain an established governance structure around storage of files, online access and meeting preparation and documentation processes. In addition, the role will assist with project tracking and documentation as well as supporting process improvement initiatives by supporting key members of the account leadership team.

What you’ll do

• Day-to-day administrative support tasks for the Account Leadership Team and Alliance Director including but not limited to meeting scheduling, communications management both with internal CBRE team members and clients, formatting and producing documents and reports, distributing correspondence, preparing, and maintaining files and governance related topics.

• Key Responsibilities

• Serve as the main point of coordination between Operations and Finance teams
• Support purchase order (PO) and invoice management processes
• Assist with accounts receivable and accounts payable activities
• Manage vendor administration and contract-related documentation
• Prepare client-facing materials, reports, and presentations
• Provide operational support to on-site teams as required
• Ensure accurate commercial and contractual record management
• Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
• Identifies issues and challenges processes, provide improvement solutions and implements.

What We're Looking For

• Experience within Facility Management, and/or MyBuy/Coupa environments
• Strong English communication skills; Czech and/or Polish language skills are an advantage
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and work independently
• Proactive, solution-oriented mindset
• Strong proficiency in Microsoft Office applications, particularly Excel and PowerPoint

What you get in return:

• Responsible work in a dynamic field
• Friendly team
• Competitive salary
• 25 days annual leave from very start
• Company benefits package (meal allowance, cafeteria, volunteering days off, life insurance, sick day, etc.)