Administrative Assistant (Part-time)

We are looking for a highly organized and motivated Administrative Assistant to support our site and leadership team. This role provides hands-on experience in a fast-paced, global aerospace environment, with exposure to standard work, daily management, and site routines.

Key Responsibilities

Support travel planning for executives (itineraries, bookings) and assist with preparing expense reports
Translate short documents and communications (HR, Compliance, Communications, and other functions as needed)
Order office supplies and business cards; maintain basic inventory
Help document and update procedures / standard work for administrative and office tasks, aligned with FLIGHT DECK (GE Aerospace’s lean operating model focused on improving safety, quality, delivery, and cost)
Provide basic administration for weekly and monthly meetings (scheduling, invitations, simple trackers, notes)
Assist with coordination of site meetings and events, such as All Employee Meetings, Shingi events, ERG activities, and other company events
Support preparation of presentations (ex. site updates) using provided content and templates
Help manage facility-related requests: room bookings, catering/logistics/parking, shop tours for visitors, new members’ entry cards, training logistics, office adjustments, visitor parking lists, etc.
Assist with creating purchase requisitions in Oracle and helping track invoice approvals
Support logistics for site audits (invitation letters, airline tickets, local transport, hotels)
Help draft and distribute simple site communications (emails, posts, reminders)

Qualifications / Requirements

Strong organizational skills and attention to detail
Good verbal and written communication skills
Comfortable using Microsoft Office (Outlook, Word, Excel, PowerPoint) and willing to learn internal tools (e.g., Oracle)
Ability to manage multiple tasks, follow standard work, and meet agreed timelines with guidance
Professional attitude, respect for confidentiality, and openness to feedback
Fluent in English and Czech
Eligibility to work in the country of employment, consistent with local regulations

Desired Characteristics

Proactive and curious, with a willingness to learn in a lean, continuous-improvement environment
Team player who collaborates well with colleagues at all levels
Customer-focused mindset when supporting leaders, teams, and visitors
Ability to follow standard work while helping to improve it over time

What we offer:

Hybrid setting - after onboarding home office possible.
Meal vouchers (130 CZK/day) fully paid by employer.
Fresh fruit and vegetables at work twice a week.
Multisport card contribution upon agreement
Health Days (massages, specialist consultations, yoga sessions, wellness packages).
Private on-site gym.
International team