Regional Grants and Reporting Advisor

Location: Prague, HQ

Line Manager: Deputy Regional Director for Africa

Contract lenghts: 1 year with possibility of extension

People in Need (PIN) is the largest non-profit organization in Central and Eastern Europe, operating in the field of humanitarian and development aid, support for human rights, and social inclusion. At present, more than 2400 employees work in our Humanitarian and Development section in 23 countries in Asia, Africa, the Middle East, and Eastern Europe.

The RGRA plays a pivotal role in securing funding, strengthening donor relations, and enhancing programme quality across PIN’s country operations. This position provides strategic support in proposal development, donor engagement, and programme positioning with focus on development and climate funding mechanisms, ensuring alignment with country strategies and global funding trends. S/he facilitates cross-team collaboration by working closely with regional leadership, HQ departments and country programmes to ensure streamlined communication and support.

The role also supports project inception, post-implementation learning, and capacity building, enabling teams to design evidence-based, scalable, and impactful projects. By fostering cross-border collaboration, innovation, and knowledge sharing, this position contributes to PIN’s long-term growth and sustainability in humanitarian and development programming.

Advisor ensures high quality reporting for strategic projects as assigned by RD, with responsibilities coordinated between Regional Grants team, and CP colleagues. The focus is on ensuring high-quality, impact-driven reporting, strengthening team capacity, and maintaining compliance with donor and internal standards.

Programme Strategy and Fundraising:

Planning – When a new funding opportunity is identified, the Regional Director, in coordination with Regional Grants unit members, together with CP management, will determine who will provide support and at what level.

• Support CP teams with strategic partnership building including identifying relevant partners for anticipated funding opportunities and facilitating partnership assessments.
• Collaborate with HQ Program teams Assist country teams in donor relationship development and management.
• Contribute to visibility and communications efforts at the regional level.
• Explore regional and cross-border programme opportunities with CDs and Africa management.
• Pre-Proposal Phase Support: Provide technical assistance to CP teams in assessments, consultations, and proposal design, collaborate with country program staff so that we’re ready to develop evidence-based proposals that integrate regional and global trends.
• Provide strategic guidance on project proposal development, aligning with country strategies and fundraising priorities.
• Lead, write or support (depending on agreement) proposal development, ensuring quality, strategic alignment, and timely submission
• Ensure new projects are built on strong context analysis, meet community needs and priorities, and are evidence-based (collaborating with HoP and MEAL teams), ensuring its aligned with donor requirements
• Upload and submit internally approved proposals on donor platforms, ensuring compliance with submission requirements.
• Facilitate HQ-to-HQ communication with donors preferring centralized contact, including identifying and sharing new funding opportunities (e.g., private foundations).

Donor Intelligence & Positioning:

Responsibility Assignment/Task distribution –the /Regional Director, in coordination with Regional Grants unit members, together with CP management, will determine who will provide support and at what level (e.g. which donors to track etc.)

• Track and analyze selected donor trends, strategies, and funding opportunities relevant to African CP(s) with focus on development donors and climate finance mechanisms.
• Actively contribute to donor mapping efforts, ensuring CPs have updated intelligence on key donors relevant to their contexts.
• Support donor and partner positioning at both HQ and CP levels by collaborating with relevant departments (KLD, CAD, etc.) to draft positioning briefs, capability statements, and advocacy messaging.
• Lead or coordinate the development of positioning materials, ensuring alignment across briefs, donor engagement materials, and capability statements to maintain consistency and strategic focus. Support CPs in understanding how donor strategies align with their programmatic priorities and strategies.
• Support development of donor engagement strategies tailored to specific funding landscapes and priorities
• Represent PIN in relevant working groups, forums, and conferences.

Project Inception Support:

For programmes developed with Advisors’ strong involvement.

• Support programme teams in full understanding of the project background (based on data/information gathered during the project design phase), the project’s Theory of Change and expected outcomes and impact.
• Support project inception phase by identifying key risks and mitigation strategies.
• Identify and guide strategic elements of implementation that strengthen positioning (e.g., conference participation, studies/analyses conducted as part of programme implementation, advocacy events, etc.).
• Work with finance and operations teams to ensure strong project financial planning.

Donor Reporting for Strategic Projects:

Responsibility Assignment/Task distribution –the Regional Director, in coordination with Regional Grants unit members, together with CP management, will determine which project reporting should be followed by whom, using the strategic project scoring (see draft attached).

• Ensure high-quality, impact-focused donor reporting by reviewing and providing feedback to country teams.
• Enhance the reporting capacity of project teams to meet donor requirements and showcase impact.
• Ensure compliance with donor requirements and PIN’s internal quality standards in financial and narrative reporting.

Program learning and innovations:

Responsibility Assignment/Task distribution –the Regional Director, in coordination with Regional Grants unit members, together with CP management, will determine who will focus on what areas of learning.

• Support (post-implementation) learning and use insights to enhance project design and future positioning.
• Promote knowledge sharing and best practices within and across PIN country programmes to enhance programme impact and innovation
• Facilitate the documentation of key project achievements, lessons learned, and best practices to enhance PIN’s track record.

Capacity Development:

Responsibility Assignment/Task distribution –the Regional Director, in coordination with Regional Grants unit members, together with CP management, will determine who will provide which capacity development support to whom.

• Train and mentor programme and partner staff in project design, development, and quality assurance.
• Identify high-potential staff for coaching, mentoring, and international exposure.
• Supervise interns/trainees, providing structured capacity development and performance evaluation.

Main Requirements:

• Grants Acquisition Expertise – Proven ability to secure funding from institutional donors such as EU, FCDO, UN agencies, GCF, and bilateral donors.
• Proposal Development Leadership – Strong experience leading the design and writing of high-quality proposals aligned with donor priorities and organizational strategy.
• Donor Engagement & Relationship Building – Ability to build and maintain strong relationships with donors, partners, and internal stakeholders.
• Programme Development & Positioning – Experience shaping programmes and positioning them strategically within the donor funding landscape.
• Excellent Writing & Analytical Skills – Ability to synthesize complex information into clear proposals, reports, and compelling narratives.
• Compliance & Attention to Detail – Strong understanding of donor guidelines, reporting requirements, and contract management.
• Collaboration Across Teams – Ability to work effectively with HQ, country offices, partners, and national staff in inclusive and respectful ways.
• Strategic Thinking & Donor Intelligence – Understanding donor trends and funding opportunities to guide programme development and partnerships.
• Adaptability & Resilience, curiosity and proactive learning– Ability to manage multiple priorities, meet tight deadlines, and adapt to changing donor priorities
• Relevant International NGO Experience – Background in humanitarian or development contexts (preferably Africa), experience in regional or cross-border programming is a plus.
• Proficiency in English (French or Portuguese is a plus).
• Willingness to travel internationally, including to field locations.

PIN Offers:

• Background and professionalism of the largest Czech non-governmental organization
• Interesting and creative work with international reach
• Opportunities for professional and personal development
• Starting salary depending on your experience; 51 600 – 53 000 CZK
• PIN supports professional and personal development
• 25 days of annual leave
• 3 days of sick leave
• Home office upon agreement
• Multisport card
• Child day care for employees’ children (kindergarten in the building of our office)
• Open and informal organizational culture
• Possibility to participate in interesting events we organize (e.g. One World international film festival)
• Extensive Capacity Building program – internal and external - Induction training, internal e-learnings, Knowledge and Learning Department onboarding
• Friendly colleagues with similar values

How to apply:

If you are interested in this position, send us your CV and short cover letter via our application form-https://career.peopleinneed.net/?pos=818
Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.